Businesses have evolved with technology to include more employees who work remotely. In light of this, companies are always searching for ways to have a more collaborative workplace. This has spurred the increasing popularity of video conferencing as an essential business tool. The challenge lies in maintaining a balance between the benefits of video conferencing and ensuring the right security measures needed are in place.

Video Conferencing: Benefits vs. Security

A major role of video conferencing includes sharing vital company data. While this facilitates collaboration, it also poses a serious security threat. As the information travels through several networks, both private and public, it is open to an increased risk of being intercepted. Vendors providing video conferencing solutions are aware of this security hazard and embed data with sophisticated encryption in order to counteract this threat.

Most organizations today are opting for cloud-based videoconferencing solutions, which provide more flexibility and help to cut costs by removing on premise infrastructure, and the personnel to run it. The perception is that the cloud makes data even more vulnerable to be seen by the wrong people. However, enterprise-level cloud video conferencing is much more secure than people think.

Ensuring Security in Video Conferencing

Identifying security options before installing video conferencing equipment should be a top priority. Your IT department can help you decide which tools and solutions to use that won't compromise security. Video conferencing involves an investment for businesses, including hardware, equipment, and security provisions. Companies need to decide which security solutions to invest in that make the most financial sense. Provisions like AES 128-bit encryption, which is so strong a supercomputer couldn't crack it in a billion years of trying, along with role-based and single sign-on access controls, host security controls, HTTPS access and SSL communications are often sought after security features. IT managers need to collaborate with other departments to find the best measures to make video conferencing a secure and valuable option in the workplace.

One of the biggest advantages of video conferencing solutions is that they allow you to archive videos for future reference. While storing this vital data, it is crucial that you eliminate all possibilities of internal or external intrusion. Offsite cloud hosting and storage solutions work best for keeping these archives. The facilities are locked down and require key cards or biometric scanners for access. Security measures for data storage become just as important as for data transmission as businesses continue to utilize video technologies. Video conferencing delivers a whole gamut of possibilities and benefits. But the right security protocols need to be in place to prevent critical data from falling into the wrong hands. A well-informed and intelligent approach goes a long way in enabling your business to reap the benefits of video conferencing without compromising security.

Need help deciding what video conferencing solution is best for your business? Or if you need to talk to one of our security experts contact us today.